Receive Items with Batch & Serial Capture
Record exactly what arrived — every batch, every serial
When goods arrive, scan or enter batch numbers, expiry dates, and serial numbers. Stock is updated instantly with full traceability.
Purchase Hub
Optimization Active
Monthly Spend
₹4.5L
On Track
Approvals
3 Pending
Delivery
On Time
Top Vendor
Acme Paid
What do you get out of it?
The delivery is checked in against the order, and the batch numbers and serial numbers are captured while the goods are in front of you — which is the only moment they are easy to capture.
How does it work?
- 1
Receive against the order you raised
You check in what arrived line by line against what you ordered, so a short delivery is caught at the door rather than found at stock-take.
- 2
Batches recorded as they arrive
For batch-tracked goods you enter the batch and its quantity as you receive. That is what later lets a recall become a list of invoices instead of a search.
- 3
Serial numbers captured per unit
For serialised items each unit's serial is recorded on intake, so a warranty claim months later resolves to the exact piece you sold.
- 4
Stock goes up as you confirm
Receiving raises the stock for each variant, and the order's state moves to partially received or received depending on what came.
What situations does it handle?
Fewer units than ordered
Receive what arrived. The order keeps the balance outstanding and stays open for the rest.
One line arriving across two batches
Enter both with their quantities. The intake reflects what physically came rather than a tidy single figure.
Goods arriving over several days
Receive each delivery as it lands; the order accumulates until it is complete.
How do you get more out of it?
- Receive at the door with the phone in your hand. Batch numbers written on a pad and entered later is where errors enter the system.
- Check the received quantity against the order before signing the supplier's copy — the screen is the easiest place to spot a short delivery.
- For pharmacy and food stock, capture expiry with the batch every time; it costs seconds and it is the whole point of batch tracking.
Common questions
Can I record batch numbers when stock arrives?
Yes. Batches and their quantities are entered as you receive the delivery against the purchase order, so the traceability is captured while the goods are in front of you.
What if only part of my order arrives?
Receive what came. The purchase order moves to partially received and keeps the outstanding quantity, staying open until the rest is delivered.
Does receiving stock update my inventory automatically?
Yes. Confirming a receipt raises the stock for each variant, and what you owe the supplier is recorded at the same time.
Included free in every plan
Receive Items with Batch & Serial Capture isn't an upgrade or paid add-on. It sits inside Wiseventory alongside GST billing, inventory, POS, GSTR-1 filing and the rest. One simple price for everything.
Free tools you can use right now
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