Batch & Expiry Tracking Simplified

Stop losing money on expired goods. Master your inventory with precise Batch and Serial tracking in minutes.

Managing inventory is hard enough. Managing inventory with Expiry Dates, Batch Numbers, and Serial Numbers can be a nightmare without the right tools.

Whether you run a pharmacy, an electronics shop, or an FMCG distribution business, tracking individual stock items is crucial to prevent losses and ensure customer satisfaction.

The Protocol: Why It Matters

Selling an expired product isn't just a loss of money—it's a reputation killer. For electronics, losing track of a Serial Number means you can't honor warranties properly.

  • The Problem:Manual spreadsheets can't alert you when stock is about to expire. They don't stop you from billing an expired batch.
  • The Solution:Wiseventory's automated tracking system that enforces rules before you can even print an invoice.

Step 1: Set It and Forget It

With Wiseventory, you define the tracking rules at the product level. Want to enforce Warranty Dates for Laptops? Or Expiry Dates for Milk? Just toggle it on.

Wiseventory Batch Tracking Settings
Configure precise tracking rules for each product variant effortlessly.

Step 2: Smart Invoicing

When you generate an invoice, Wiseventory automatically shows you available batches. It highlights expired batches in Red and disables them, so you can't accidentally sell them.

It even prints the Batch Number and Expiry Date directly on the invoice, ensuring full transparency with your customers.

Invoice showing Batch and Expiry Details
Professional invoices with detailed tracking information.

Key Benefits

Expiry Alerts

Get notified before stock expires so you can run clearance sales instead of throwing it away.

Warranty Control

Track supplier warranties and offer accurate sales warranties to your customers.

Start Tracking Today

Don't let inventory losses eat into your profits. Switch to Wiseventory and take full control of your stock.

Frequently Asked Questions

What is batch tracking in inventory management?

Batch tracking is the practice of assigning a unique batch number to each group of products that were manufactured or received together. This allows businesses to trace every unit sold back to its specific batch — essential for managing product recalls, warranty claims, and quality issues. For perishable goods, batch tracking is combined with expiry date tracking to ensure stock is sold in the correct order and expired goods are never sold to customers.

Which businesses need batch and expiry tracking?

Batch and expiry tracking is critical for medical shops and pharmacies (medicines expire and many are subject to drug recall regulations), grocery and kirana stores (perishable food items like dairy, spices, and packaged foods), cosmetics and beauty product retailers, chemical and agricultural input dealers, and any business dealing in food, pharma, or regulated goods. For these businesses, selling expired stock can result in customer health risks, legal penalties, and significant reputational damage.

How does Wiseventory's batch tracking work?

When you record a purchase in Wiseventory, you enter the batch number and expiry date alongside the quantity and purchase price. Wiseventory stores each batch as a separate lot and displays the expiry status with colour coding. When you create an invoice, the system automatically suggests the earliest-expiring batch first (FEFO — First Expiry First Out), helping you clear older stock before it expires. Expiry alerts are triggered automatically at 30, 60, and 90 days before the expiry date.

Can I generate batch-wise stock reports?

Yes. Wiseventory provides batch-wise inventory reports that show the current stock quantity, purchase price, expiry date, and status of each batch for every product. You can filter by product, by expiry date range, or by batch status to identify which batches need attention. These reports are particularly useful before a distributor visit to prepare a list of near-expiry goods for return.

Is there a limit on how many batches I can track?

No. Wiseventory does not impose a limit on the number of batches you can track per product. Whether you manage 5 batches or 500, the system handles them all with the same speed and accuracy. As batches are fully sold out, they are automatically archived so your active inventory view remains clean and focused on stock you currently hold.