Expiry Date Tracking
Never sell expired stock again
Wiseventory surfaces expiring batches before they go bad — so you can run promotions, return to vendor, or write off proactively.
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Stock Value
₹14.2L
Low Stock
12 SKUs
Incoming
4 Orders
What do you get out of it?
Stock stops turning into loss quietly. Products flagged as perishable cannot be received without an expiry date, so every unit on your shelf has a known shelf life from the moment it arrives — and you can look down your stock and see what needs shifting before it becomes a write-off.
How does it work?
- 1
Mark the product as perishable once
Expiry is a property you set on the product. Once it is on, Wiseventory will not let that product be received without an expiry date — the discipline is enforced at entry rather than left to memory.
- 2
The date is captured against the batch, not the product
Expiry lives on the individual stock record along with its batch number and received date. Two deliveries of the same medicine with different expiries stay separate, because they are genuinely different stock.
- 3
It travels onto the bill
When the item is sold, the expiry of the batch it came from is recorded on the invoice line — which is what a pharmacy inspection or a customer query actually needs.
- 4
Short-dated stock is visible when you look
Because each batch carries its own date, you can see which specific batches are closest to turning and move them while they still have value.
What situations does it handle?
A product that is sometimes dated and sometimes not
Expiry is per product, so you decide which items need it. A general store can run dated stock for dairy and medicines alongside undated stock for hardware without maintaining two systems.
Receiving without a date
Wiseventory refuses it and names the product. For a category where expiry is the whole point, a blank date is worse than a delay at the counter.
The same item at two different expiries
Held as separate stock records. Neither overwrites the other, and neither is averaged away.
How do you get more out of it?
- Flag the products that genuinely need it. A general store can run dated stock for dairy and medicines alongside undated hardware with no extra work.
- Make a weekly look at short-dated batches part of the routine. Each batch carries its own date, so what needs shifting is obvious at a glance.
- Sell from the nearest-expiry batch first. Choosing the batch at billing gives you that control directly.
- Because expiry is captured at receipt, a customer or an inspector asking about a specific pack can be answered from the invoice rather than the shelf.
Common questions
How do I keep on top of stock that is about to expire?
Every batch carries its own expiry date, so a look down your stock list shows exactly which batches are closest to turning and how much of each you are holding. Most shops make this a weekly habit — it takes a minute and it is where the money is, because stock spotted a month early can be discounted or returned instead of written off.
Can I stop staff receiving stock without an expiry date?
Yes, and it is automatic. Once a product is flagged as having expiry, receiving it without a date is rejected and the product is named in the error. That is the main way expiry discipline actually holds in a busy shop.
Does the expiry show on the customer's bill?
The expiry of the batch sold is recorded on the invoice line, so it is available on the document rather than only in your stock records. For medicines this is what a customer or an inspector will ask for.
What if the same product arrives with two different expiry dates?
They stay as two separate stock records. That is the point of holding expiry against the batch rather than the product — a single pooled number would make the earlier date invisible.
Included free in every plan
Expiry Date Tracking isn't an upgrade or paid add-on. It sits inside Wiseventory alongside GST billing, inventory, POS, GSTR-1 filing and the rest. One simple price for everything.
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