Record Supplier Payments
Pay vendors and log every transaction
Record payments to suppliers with amount, date, mode, and reference. Multiple partial payments per PO supported.
Purchase Hub
Optimization Active
Monthly Spend
₹4.5L
On Track
Approvals
3 Pending
Delivery
On Time
Top Vendor
Acme Paid
What do you get out of it?
What you owe each supplier is a number you can trust, and every payment against it carries a reference you can quote. No more reconciling your side against theirs from a bundle of receipts.
How does it work?
- 1
Each payment records how it was made
Amount, mode — cash, UPI, bank transfer — the date and a reference number for the bank ref or cheque. That reference is what settles a disagreement in one message.
- 2
The balance after every payment
Each payment stores the balance due after it, so a part-paid order always states what is still outstanding rather than leaving you to work it out.
- 3
Pay in instalments against one order
Several payments can sit against a single purchase order, which is how most supplier relationships actually run.
- 4
Notes for the awkward ones
A free note carries the context — a deduction for damaged goods, an advance against the next order — so the payment still makes sense in six months.
What situations does it handle?
An advance before delivery
Record it against the order. The balance reflects it, and the supplier's ledger is right from the start.
A deduction for short or damaged goods
Pay the adjusted amount and note why. The gap is documented rather than becoming a monthly argument.
One transfer covering several orders
Record the portion against each order with the same bank reference, so the transfer is traceable from either side.
How do you get more out of it?
- Enter the bank reference every time. It is the single field that turns a payment dispute into a five-second answer.
- Record the payment when you make it, not at month end — supplier ledgers reconstructed later are the ones that disagree.
- Read your unpaid orders before payment day rather than after; it makes the cash you need predictable.
Common questions
Can I record part payments to a supplier?
Yes. Several payments can sit against one purchase order, each storing the balance due after it, so a part-paid order always shows what is still outstanding.
Can I keep a bank reference against a supplier payment?
Yes. Every payment carries a reference number for the bank transaction or cheque, plus a free note — which is what makes reconciling with the supplier straightforward.
How do I see what I owe a supplier?
Payments attach to purchase orders, and orders attach to the supplier, so their outstanding total reads off the same records rather than being assembled by hand.
Included free in every plan
Record Supplier Payments isn't an upgrade or paid add-on. It sits inside Wiseventory alongside GST billing, inventory, POS, GSTR-1 filing and the rest. One simple price for everything.
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